Dear Parent/Guardian:

In an effort to continuously serve members during Camp Wamp’s (the “Camp”) closure, the Camp is providing a distance-based, virtual camp experience for campers, through which Camp staff will facilitate program activities using online platforms. The Camp will use software, tools and applications provided by third parties that campers, parents/guardians and/or staff will access via the Internet and use for purposes of communication and programming. These platforms include: Thrively and Zoom meeting (“Zoom”).

This letter seeks consent for your child to utilize these applications for distance-based, virtual Camp program purposes. Please be aware that Thrively & Zoom collect information about its users and has its own privacy terms and conditions to which campers must adhere. Please review these carefully before registering your camper. If you have any questions, please feel free to contact us.

What is it?

Thrively is a strength-based learning platform that will deliver the daily virtual camp experience to campers via any device.

How does it work?

Camp leaders will assign an individual Thrively account to each camper prior to the start of camp to engage in the daily activities. Campers will be able to click on individual camp lessons and interact with camp leaders.

What is it?

Zoom provides an opportunity to deliver video and chat-based educational experiences to campers via any device.

How does it work?

Camp leaders procure Zoom accounts for “hosts,” or Camp leaders, to use. One “host account” will be required for each camper experiencing virtual programmatic experiences together.

Staff Responsibilities

As Camp leaders create virtual experiences, there are some keys to ensuring a successful and safe environment. These include:

Turn off (disable) participant recording. This eliminates the possibility that content from your session can be downloaded by campers and shared externally. Camp leaders will do this from the Host Dashboard.

Turn off (disable) screen sharing by participants. This eliminates the possibility your members can inadvertently, or intentionally, share content on their screens with others. You can do this from the Host Dashboard. In-meeting chat allows participants to send chat messages to other members. As the host, you can choose who the participants can chat with or to disable chat entirely. Disable participant-to-participant private chat using the “Everyone Publicly” setting to comply with 1:1 contact policies.

At the end of each session, a Club Staff MUST save a chat log to their computer (locally) to ensure an audit trail exists.

For more information about chat settings, see: https://support.zoom.us/hc/en-us/articles/203650445-In-Meeting-Chat within the Changing In-Meeting Chat Settings.

For more information about chat log and saving, see: https://support.zoom.us/hc/en-us/articles/115004792763-Saving-In-Meeting-Chat.

Meeting invitations will be sent to parent/guardian, not to campers. This limits the use, collection and distribution of youth personally identifiable information (PII).

Prohibit the sharing of:

E-mail address

Social media address(es) or locations to personal profiles

Mobile numbers

Other personally-identifiable information

Zoom is utilized by school providers to connect with their students virtually and is FERPA compliant; more information can be found here: https://zoom.us/docs/doc/FERPA20Guide.pdf

Please complete the form below to record your consent for your child’s use of Zoom meeting.

Memorandum of Agreement

I/we, the parent(s)/guardian(s) of the child/children listed above understand that Camp Wamp makes available organized educational and recreational activities for its’ campers.  I/we understand that there are always dangers and risks connected in participation in such activities and, as Parents/Guardians of the child named above, I/we hereby give my/our approval of his/her participation in all activities of the club.  I/we understand that responsibility for any and all such risks and dangers and I/we do hereby release, indemnify and hold harmless Stephen J. Wampler Foundation Inc., Camp Wamp, the organizers, sponsors, supervisors and staff of all its’ activities, from any and all liability in connection with any injury (including any injury caused by their own negligence) to the child named above.

Publicity Release

I hereby consent to the recording of my child through Zoom, the reproduction, publication and use of photographs or video taken of my child, items (artwork, photos, videos, etc.) submitted to Stephen J. Wampler Foundation Inc. and/or Camp Wamp can be used for advertising, educational and/or publicity purposes in any and all publications, advertisements and publicity materials, without limitation or reservation.  I also consent to any use of testimony or copy written by or about my child that may accompany said photographs or stand alone in any and all publications, advertisements and publicity materials, without limitation or reservation.

General Permission

I give permission for my child(ren) to experience and access learning resources, as deemed suitable and appropriate by the classroom teacher in the normal, recognised classroom learning environment. By ticking the boxes above and below, I confirm I have read, understood and agree to the above, and that I confirm my consent to my child(ren) using Zoom as outlined.